Scheduling Coordinator


£22,000 - £25,000



This vacancy has been filled and is no longer available.

  • Newcastle
  • £22,000 – £25,000 pa, dependent on experience
  • Excellent training
  • Private medical insurance, company incentives, free on-site parking


Our client is an ethical and fast-growing recruitment agency specialising in the Construction, Rail and Facilities Management sectors. Internally they hold over 200 collective years of experience within the industry, allowing them to offer a bespoke, tailored, and consultative service to each of their clients with the aim to help companies and candidates grow and prosper. As a result of their rapid growth over the last six months, as well as their plans for future growth, we are now searching for a Scheduling Coordinator to join our client’s operations team.


This is an extremely varied role that requires a highly organised individual with the foresight to seek expiry dates for medical documentation and training certificates, with a view to coordinating up to date renewals and ensuring that the relevant documentation is being held on our client’s Sentinel Management System. Our ideal candidate will be confident when liaising with internal teams, candidates, and third-party suppliers, ensuring that compliance and scheduling matters are settled effectively and efficiently.

Your key responsibilities will include:

  • Gaining a full understanding of each individuals’ sponsorship and contract levels within the business, ensuring these details are input and up to date on the Sentinel Management System.
  • Managing the working hours of each individual under contract whilst monitoring the fatigue safety of each individual.
  • Using Excel to create a database containing individual’s compliance information ensuring that everything is centralised and easy to follow for the future.
  • Agreeing any sub-sponsorship arrangement with individuals and granting permission to any sub-sponsor to use their resources.
  • Liaising with individuals and sub-sponsors on fatigue safety status’ where necessary.
  • Enacting and managing the process with Local Investigation in the case of suspected breaches.
  • Where necessary, providing information to individuals on reasons for de-sponsorship, and managing the process of de-sponsorship.
  • Ensuring all individuals either currently sponsored or being considered for sponsorship undertake the relevant checks that they are eligible (drugs/alcohol screening, current suspensions, eligibility to work in the UK, etc.)
  • Internal audits of contracts/sponsorships, feedback results to senior leadership team.


  • Experience in a scheduling/planning coordinator role or similar is desired but not essential.
  • An understanding of employment law is desired but not essential.
  • Excellent written and verbal communication skills.
  • Strong knowledge of Excel and the wider Microsoft suite.
  • Excellent time management and organisational skills.
  • Strong customer service skills, with a friendly and professional telephone manner.
  • Ability to work independently, with the foresight to look into future activity to mitigate issues arising.

This is a brand-new role within a fast-growing agency, with a varied and dynamic workload. If you would like to discuss the opportunity further, please contact Alice McGlaughlin on the number listed on our website. Alternatively, please apply today and we will contact you directly.

Thank you for taking an interest in the role advertised. We’d like to confirm that each CV received is read thoroughly by a trained consultant.  If we have not contacted you within 5 working days of your application, please understand that the CV received, and the information provided does not meet the requirements of the role. However, if you wish to speak to the named consultant about your application, please feel free to contact us directly.

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