Executive Assistant to CEO (Part-Time)

• £35,000 - £40,000pa DOE (pro-rata)
• Part-time - 20-30 hours (to be discussed)
• Flexible working hours
• 25 days annual leave + bank holidays
• Remote working (must be able to meet occasionally in Leeds)

Due to the nature of our roles, candidates must be a UK Resident residing within commutable distance to West Yorkshire. Please note we cannot offer visa sponsorship for overseas candidates.

Responsibilities…

• Calendar Management: Efficiently manage and organise the executive's calendar, scheduling meetings, appointments, and personal commitments.
• High Level Communication: Serve as the primary point of contact for the executive screening, and prioritising emails, phone calls, and other correspondence.
• Travel Coordination: Arrange and coordinate complex travel itineraries, including flights, accommodations, transportation, and visas.
• Document Management: Prepare, edit, and maintain reports, presentations, and documents. Keep digital and physical files organised.
• Meeting Support: Assist in preparing meeting agendas, materials, and presentations. Attend meetings when necessary, take notes, and follow up on action items.
• Expense Management: Manage and reconcile expense reports, ensuring accuracy and compliance with policies.
• Project Support: Collaborate on special projects, research, and data analysis as needed. Play a critical role in meeting project deadlines.
• Gatekeeping: Exercise discretion in handling sensitive information and prioritise requests and information flow effectively.

Qualifications & Experience…

• 5+ years’ experience within an Executive Assistant role is essential.
• Strong organisational, communication (written and verbal) and time management
• Proficiency in Microsoft Office Suite and other relevant software.
• A basic understanding of accounts is desired.
• Excellent problem-solving and decision-making abilities.
• High attention to detail and accuracy.
• UK resident and unrestricted right to work in the UK – please note that we cannot offer visa sponsorship for overseas applicants.

The current EA will be available during the early stages of the appointment to ensure a smooth handover, and a manual has been created to support the transition process.

The successful candidate will play a crucial part in ensuring the smooth and efficient operation of our client's professional and personal life. Our ideal candidate should be discrete, proactive, and capable of handling a wide range of administrative tasks with exceptional attention to detail, and a sense of humour would not go amiss!

For more information about this role please contact Janet McGlaughlin on 07974 366140 or email to lewis@wearemarmion.com

Thank you for taking an interest in the role advertised. We'd like to confirm that each CV received is read thoroughly by a trained consultant; if your application is shortlisted then you will be contacted via telephone in the first instance. If we have not contacted you within 5 working days of your application, please understand that the CV received, and the information provided does not meet the requirements of the role. However, we endeavour to consider all applicants for future opportunities; should you wish to speak to the named consultant about your application, please contact us directly.